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362 N. Third Avenue
Stayton, OR 97383
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Planning Commissioners

Ralph Lewis, Chair                   Jackie Carmichael, Vice Chair                   Dixie Ellard

Heidi Hazel                              Richard Lewis                                           Vacant, Student Position

  

Planning Commission - Agendas, Minutes and Public Hearing Notices

Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting. 

 

Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.

 

The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.

The Planning Commission generally meets the last Monday of the month.  The next meeting of the Planning Commission will be on Monday, October 25, 2021.

 

The deadline for submitting applications for the November meeting will be Friday, November 5. 

 

The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know.  Send us an email and we will add you to the distribution list.  We promise your name and email address will stay secure.

 

Agendas for the most recent six months are available below.   Note there were no meetings in July or August.  For older documents, visit our Google Drive.  Usually, the entire packet will be posted, rather than just the agenda.  Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."

 

More information on public hearings on the agenda may be found at the Public Hearing Notices tab above.

This tab contains links to minutes from the past six months.  For older documents, please visit our Google Drive.  Please note that there was no meeting in July or August.

 

When all of the technology is functioning properly, video of the Planning Commission meeting is available on Youtube.  There were technical difficulties with the September meeting and a video is not available.  See videos of the following meetings:

 

June 2021

May 2021 (June 1)

April 2021

March 2021

 
Public Hearing Notices
 
Notices of upcoming land use public hearings before the Planning Commission or City Council can be found below. 

 

 
When feasible, copies of the application and plans will also be posted, along with the staff report and staff's proposed decision, known as a draft order.  Click on the links at the bottom of the page to learn more about each of the following issues.

 

 
More information on each item on the Planning Commission or City Council agenda is provided in the tabs at the bottom of this page. 

 

On December 9, 2019 the Planning Commission held a public hearing on applications for annexation and comprehensive plan amendment for 19 acres of property on Fern Ridge Road, between Foothills Church and the Boulders Mobile Home Park.  The applicant had requested the City bring the property into the City Limits and change the Comprehensive Plan designation from Residential to Commercial.  The applicant intended to construct a recreational vehicle park on the property.  At the applicant's request, the Planning Commission continued the public hearing until January 27, 2020.  After the December hearing, the applicant withdrew the application for a Comprehensive Plan Amendment.  The application for annexation was forwarded to the City Council, who held a second public hearing on March 2, 2020.  On March 2, the City Council continued the public hearing.  The continuance of the public hearing remained unscheduled due to the large number of attendees at the hearings and ongoing the COVID-19 pandemic's impact on the City's ability to hold the hearing safely.  Now that the pandemic appears to be waning, and in-person meetings have been resumed, the continuance has been tentatively scheduled for Monday, October 11.  the hearing will be a hybrid in-person/virtual meeting so the public may participate in a variety of methods.

 

The public hearing originally scheduled for March 29, 2021 on a proposal for updating the City's Residential zoning has been postponed.   For more information about the proposed changes see the Residential Zoning Update page.

COVID-19 Temporary Public Meeting Rules


Please note that due to the COVID-19 state of emergency, the public hearings will be held under temporary rules to avoid spread of disease.


  • The City Council and the Planning Commissioners will be participating remotely over the internet.  The audience and other participants will be able to watch the proceedings live on YouTube.


  • Those wishing to submit testimony are encouraged to do so in by email or by phone.  Contact the Planning & Development Director for details on how to participate.

Gene Jones had submitted applications for annexation and comprehensive plan amendment for 19.1 acres on the north side of Fern Ridge Road.  The property is currently zoned Urban Transition by Marion County and designated Residential by the Stayton Comprehensive Plan.  The applications requested the property be brought into the City, have the comprehensive plan designation changed to Commercial, and have the Interchange Development Zone assigned to the property.  The applicant has not submitted an application for development of the property but had submitted a conceptual plan for a recreational vehicle park.  The City allows an application for annexation without a concurrent application for development, but requires that future development of the property substantially comply with the conceptual plan submitted.

 

The Planning Commission held a public hearing on the applications on December 9, 2019.  At the request of the applicant, the hearing was continued until January 27, 2020. 

 

On January 14, 2020, the applicant withdrew the application for a Comprehensive Plan amendment and submitted a revised conceptual plan, indicating his intention to develop a mobile home park.

 

Following the January 27, 2020 public hearing the Planning Commission made a recommendation to the City Council that the property be annexed into the City Limits and that Medium Density Residential Zoning be applied to the property.

 

The City Council held a second public hearing for the purpose of rendering a decision on the application for annexation and to decide which zoning to apply to the property in conformance with the Residential designation in the Comprehensive Plan.  The City Council's public hearing was held on March 2, 2020.  At that public hearing, the applicant requested the City Council assign High Density Residential zoning to the property to allow for the development of multi-family dwellings.

 

The City Council continued the public hearing, to allow the applicant to submit a conceptual plan.  The conceptual plan for multi-family development was submitted to the City on March 12, 2020.  The apartment concept plan is posted below. Due to COVID-19, the date of the continued public hearing remained unscheduled.  The continuance hearing has now been scheduled for Monday, October 11, 2021.  A new notice was sent to property owners within 300 feet of the subject property and those who participated in the previous hearings.  The hearing will be a hybrid meeting with the public able to testify in person, through their computers, or by telephone.  Anyone wishing to submit testimony on the application is encouraged to do so in writing by emailing the Planning Department (dfleishman@staytonoregon.gov).

 

Copies of the applications and the supplementary information submitted by the applicant have been posted below.  Also posted are the review comments from the City Engineer, Kittelson and Associates, Marion County Public Works, the staff report, and the order from the Planning Commission.   Comments received from the Fair Housing Council of Oregon and Housing Land Advocates are also posted below.   A staff report and draft ordinance for the March 2, 2020 hearing are included below.  Finally, on the list below are the Staff Report to the City Council and a revised draft ordinance for the October 11 hearing.

State Investments LLC has submitted an application for site plan review for a 100-unit apartment complex on an unaddressed parcel on Golf Club Road.  The property is currently vacant.  The Planning Commission's hearing on the application will be held on Monday, November 29.  The hearing will be a hybrid in person/on-line meeting.  Contact the Planning and Development Director if you would like to receive a link to participate in the hearing on line.

 

See the links below for the application form, application narrative, the site plan plan, and associated technical documents submitted by the applicant.  The staff report, review agency comments, and a draft order for consideration by the Planning Commission will be posted as they are developed, but no later than 7 days before the public hearing.

The Planning Commission has initiated a review of the City’s residential zoning requirements and proposed substantial amendments to these requirements.  Currently, the residential zoning in Stayton establishes minimum lot size and lot width requirements in each residential zone and establishes a maximum residential density standard for each zone.  The proposed amendments would replace the minimum lot size-based regulations with density-based regulations, allowing a range of acceptable densities for each zone.  There is no change in the maximum density allowed in the Low Density Residential (LD) and Medium Density Residential (MD) zones, however minimum density standards are established.  Also, a maximum density standard is established in the High Density Residential (HD) zone, where there is none currently.

 

The Planning Commission has initiated these Code amendments in order to modernize the Code, to provide a greater degree of flexibility in the design of residential developments, to permit and encourage more affordable housing, to better meet the residential density targets of the Marion County comprehensive plan, and to bring the Code into compliance with recent changes to State Law.  For more information about the proposed changes see the Residential Zoning Update page.

 

In summary, the proposed amendments would:

 

  • Eliminate the minimum lot size requirements in the LD, MD, and HD Residential zones and replace them with minimum and maximum density standards.  In the LD Residential Zone new development will be required to be between 3.5 and 6 units per acre.  The maximum density currently permitted in the LD zone is 6 units per acre.  In the MD Residential Zone new development will be required to be between 6 and 12 units per acre.  The maximum density currently permitted in the MD zone is 12 units per acre. In the HD Residential zone new development will be required to be between 13 and 24 units per acre. The minimum density currently permitted in the HD zone is 13 units per acre, with no maximum.

 

  • Reduce the minimum lot width requirements.  In the LD zone, the minimum lot width is reduced from 80 feet to 60 feet.  In the MD zone, the minimum lot width is reduced from 70 feet to 50 feet.  In the HD zone, the minimum lot width is reduced from 60 feet to 40 feet.

 

  • Allow single family attached dwellings in the LD and MD zones.

 

  • Allow more than one single family detached dwelling on a parcel, provided the density standard is met and the frontage is increased.

 

  • Allow smaller single family dwellings in the MD and HD zone.  Currently all single family dwellings must be at least 1,000 square feet.  The amendment would allow a home of 900 square feet in the MD zone and 750 square feet in the HD zone.

 

  • Allow “Cottage Cluster” developments to provide flexibility in design and greater affordability by allowing smaller housing units designed around a central courtyard with requirements for common open space, private open space, site design, architectural and property maintenance.

 

  • Amend the Accessory Dwelling Unit standards to comply with recent changes to state law. State law now says that the City’s standards for ADUs may not require owner-occupancy or additional off-street parking.

 

  • Require a garage to be set back a minimum of four feet behind the front wall of the house, so that the overhead door is not the primary architectural feature facing the street.

 

  • Make a number of amendments to the subdivision approval standards to reflect the changes outlined above, to update the submission and approval procedures, and the requirements for open space and public use areas.

 

The link below provides the Sixth Draft of the proposed amendments as will be reviewed at the public hearing.  A staff report and draft order will be posted once they are written.  To learn more about the proposed amendments and to see the staff reports and presentations considered by the Planning Commission as they discussed the proposed amendments, see see the Residential Zoning Update page.

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