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362 N. Third Avenue
Stayton, OR 97383
(503) 769-3425

Planning Commissioners

Ralph Lewis, Chair                   Jackie Carmichael, Vice Chair                   Dixie Ellard

Heidi Hazel                              Richard Lewis                                           Vacant, Student Position


Planning Commission - Agendas, Minutes and Public Hearing Notices

Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting. 


Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.


The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.

The Planning Commission generally meets the last Monday of the month.  The next meeting of the Planning Commission will be on January 25, 2021.  The meeting will be held on an on-line platform.  The details of how to attend and participate will be included in the agenda within the meeting packet below.


The deadline for submitting applications for the February meeting is Friday, January 29.


The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know.  Send us an email and we will add you to the distribution list.  We promise your name and email address will stay secure.


Agendas for the most recent six months are available below.  Note there was no meeting in December.  For older documents, please contact the Planning Department.  Usually, the entire packet will be posted, rather than just the agenda.  Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."


More information on public hearings on the agenda may be found at the Public Hearing Notices tab above.

This tab contains links to minutes from the past six months.  For older documents, please contact the Planning Department.  Please note that there was no meeting in December.

Public Hearing Notices
Notices of upcoming land use public hearings before the Planning Commission or City Council can be found below. 


When feasible, copies of the application and plans will also be posted, along with the staff report and staff's proposed decision, known as a draft order.  Click on the links at the bottom of the page to learn more about each of the following issues.


More information on each item on the Planning Commission or City Council agenda is provided in the tabs at the bottom of this page.


On December 9, 2019 the Planning Commission held a public hearing on applications for annexation and comprehensive plan amendment for 19 acres of property on Fern Ridge Road, between Foothills Church and the Boulders Mobile Home Park.  The applicant had requested the City bring the property into the City Limits and change the Comprehensive Plan designation from Residential to Commercial.  The applicant intended to construct a recreational vehicle park on the property.  At the applicant's request, the Planning Commission continued the public hearing until January 27.  After the December hearing, the applicant withdrew the application for a Comprehensive Plan Amendment.  The application for annexation was forwarded to the City Council, who held a second public hearing on March 2.  On March 2, the City Council continued the public hearing.  The continuance of the public hearing remains unscheduled due to the COVID-19 emergency.


On Monday February 22, the Planning Commission will hold a public hearing on an application for a Zone Map Amendment from JEES Properties, LLC, for the property at 1973 Pacific Court.  The property is currently zoned Light Industrial.  The application requests the zoning be changed to Industrial Commercial.



COVID-19 Temporary Public Meeting Rules

Please note that due to the COVID-19 state of emergency, the public hearings will be held under temporary rules to avoid spread of disease.

  • The City Council and the Planning Commissioners will be participating remotely over the internet.  The audience and other participants will be able to watch the proceedings live on YouTube.

  • Those wishing to submit testimony are encouraged to do so in by email or by phone.  Contact the Planning & Development Director for details on how to participate.

Gene Jones had submitted applications for annexation and comprehensive plan amendment for 19.1 acres on the north side of Fern Ridge Road.  The property is currently zoned Urban Transition by Marion County and designated Residential by the Stayton Comprehensive Plan.  The applications requested it be brought into the City, have the comprehensive plan designation changed to Commercial, and have the Interchange Development Zone assigned to the property.  The applicant has not submitted an application for development of the property but had submitted a conceptual plan for a recreational vehicle park.  The City allows an application for annexation without a concurrent application for development, but requires that future development of the property substantially comply with the conceptual plan submitted.


The Planning Commission held a public hearing on the applications on December 9.  At the request of the applicant, the hearing was continued until January 27. 


On January 14, the applicant withdrew the application for a Comprehensive Plan amendment and submitted a revised conceptual plan, indicating his intention to develop a mobile home park.


Following the January 27 public hearing the Planning Commission made a recommendation to the City Council that the property be annexed into the City Limits and that Medium Density Residential Zoning be applied to the property.


The City Council held a second public hearing for the purpose of rendering a decision on the application for annexation and to decide which zoning to apply to the property in conformance with the Residential designation in the Comprehensive Plan.  The City Council's public hearing was held on March 2.  At that public hearing, the applicant requested the City Council assign High Density Residential zoning to the property to allow for the development of multi-family dwellings.


The City Council continued the public hearing, to allow the applicant to submit a conceptual plan.  The conceptual plan for multi-family development was submitted to the City on March 12.  The apartment concept plan is posted below. Due to the COVID-19 situation, the date of the continued public hearing is uncertain.  This page will be updated once the hearing is scheduled and those property owners within 300 feet will receive a new notice.  It is likely the hearing will be held on-line with the public able to testify through their computers or telephones.  Anyone wishing to submit testimony on the application is encouraged to do so in writing by emailing the Planning Department (dfleishman@ci.stayton.or.us).


Copies of the applications and the supplementary information submitted by the applicant have been posted below.  Also posted are the review comments from the City Engineer, Kittelson and Associates, Marion County Public Works, the staff report, and the order from the Planning Commission.   Comments received from the Fair Housing Council of Oregon and Housing Land Advocates are also posted below.   A staff report and draft ordinance for the March 2 hearing are included below.  The Staff Report to the City Council and a revised draft ordinance will be posted once they are finalized for presentation to the City Council when the continuance is scheduled.

On Monday February 22, the Planning Commission will hold a public hearing on an application for a Zone Map Amendment from JEES Properties, LLC, for the property at 1973 Pacific Court.  The property is currently zoned Light Industrial.  The application requests the zoning be changed to Industrial Commercial.


The following uses would be permitted in the IC zone that are not permitted in the IL zone:  lawn and garden equipment and supplies stores; manufactured home dealers; direct selling establishments; outpatient care centers;  medical and diagnostic laboratories; home health care services; architectural, engineering and related services; specialized design services; photographic services; scientific research and development services; offices of publishing industries; automotive utility trailer and RV equipment rental and leasing services; employment services; janitorial, carpet and upholstery cleaning services; landscaping services; auto oil change and lubrication shops; car washes; personal and household goods repair and maintenance; boat and RV storage; and wholesale electronic markets, agents and brokers.


The following uses are permitted in the IL zone and would not be permitted in the IC zone:  textile mills and textile product mills; wood products manufacturing; paper mills and paperboard mills; converted paper product manufacturing; chemical, plastics, rubber products and nonmetallic mineral products manufacturing; primary metal manufacturing; air transportation; rail transportation; electric power generation facilities; solid waste collection facilities; waste remediation services and materials recovery facilities.


The links below provide the application materials submitted by the applicant.  The staff report and a draft order will be posted when they have been written, no later than seven days before the public hearing.

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