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Stayton, OR 97383
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Planning Commission -

Agendas, Minutes and Public Hearing Notices

Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting. 


Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.


The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.

This tab contains links to agendas for the past six months.  For older documents, please contact the Planning Department.  There was no meeting held in January.  The March 27 meeting was postponed until April 10 due to the lack of attendance on March 27.


The Planning Commission generally meets the last Monday of the month.  However, the May meeting will be held on Tuesday, May 30 due to the Memorial Day holiday.  The deadline for submitting applications for the May meeting is Friday, May 5. 


The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know.  Send us an email and we will add you to the distribution list.  We promise your name and email address will stay secure.


Agendas for the most recent six months are available below.   Note there was no meeting in January.  Usually, the entire packet will be posted, rather than just the agenda.  Note that the packet files are large (about 5 Mb) and downloading may be quicker if you right click on the link below and "save target as."


More information on each item on the agenda may be found at the Public Hearing Notices tab above.

This tab contains links to minutes from the past six months.  For older documents, please contact the Planning Department.

Public Hearing Notices
Notices of upcoming land use public hearings before the Planning Commission or City Council can be found below.  Click here to learn more about how you can participate.
When feasible, copies of the application and plans will also be posted, along with the staff report and staff's proposed decision, known as a draft order.  Click on the links at the bottom of the page to learn more about each of the following issues.
More information on each item on the Planning Commission or City Council agenda is provided in the tabs at the bottom of this page.


On February 27, 2017, the Planning Commission held a public hearing on an application for preliminary subdivision approval.  Hayden Homes is requesting the approval the development of 13 acres at 1103 Shaff Road into 51 single family lots, to be known as Lambert Place.  The property is zoned Medium Density Residential.  Following the public hearing the record was kept open for the submission of written comments on traffic issues.  The record closed on March 20.  The application was approved  at the April 10, 2017 meeting with a number of conditions of approval.  The deadline for an appeal of the Planning Commission's decision is Tuesday, April 25, 2017.


On April 24, 2017, the Planning Commission will hold a public hearing on an application for site plan review from New Hope Community Church.  The Church is requesting approval of the construction of a 2300 square foot parish hall at 657 N Second Ave.

Hayden Homes has submitted an application for the preliminary approval of the subdivision of approximately 13 acres into 51 single family lots.  The property is located at 1103 Shaff Road and is zoned Medium Density Residential.

The links below provide the application materials submitted by the applicant, review memos from the City's consultants and other organizations, staff report, draft order presented to the Planning Commission for their February public hearing.

Also provided below is the addendum to the Transportation Impact Analysis, submitted on February 27.

At the February meeting, the Planning Commission closed the public hearing but kept the record open for submission of written testimony regarding traffic issues.  Posted below are copies of the information submitted to the Planning Commission, including email correspondence from the City's traffic engineering consultant, emails, from neighbors, and a letter from Marion County Public Works.

At the bottom of the list below is the staff report for the March Planning Commission meeting and to options for a revised draft order for consideration by the Planning Commission.  The Draft Orders are highlighted to show the changes from the draft order presented at the February public hearing.

New Hope Community Church, at 657 N Second Ave, has submitted an application for site plan review approval of a new parish hall.  The proposed building will be located to the south of the existing sanctuary building.  The Planning Commission's public hearing will be held on April 24, 2017.  The links below provide the site plan review application, a narrative, the site plan, building elevations, a landscape plan and a stormwater report.  The staff report and draft order will be posted once they are prepared, no later than 7 before the public hearing..

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