Ralph Lewis, Chair Jackie Carmichael, Vice Chair Dixie Ellard
Heidi Hazel Richard Lewis Vacant, Student Position
Planning Commission - Agendas, Minutes and Public Hearing Notices
Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting.
Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.
The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.
The Planning Commission generally meets the last Monday of the month. Due to a lack of agenda items, the July 26 meeting has been cancelled. The next meeting of the Planning Commission will be on Monday, August 30, 2021.
The deadline for submitting applications for the August meeting is Friday, August 6. The deadline for submitting applications for the September meeting will be Friday, September 3.
The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know. Send us an email and we will add you to the distribution list. We promise your name and email address will stay secure.
Agendas for the most recent six months are available below. For older documents, please contact the Planning Department. Usually, the entire packet will be posted, rather than just the agenda. Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."
This tab contains links to minutes from the past six months. For older documents, please contact the Planning Department. Please note that there was no meeting in December.
When all of the technology is functioning properly, video of the Planning Commission meeting is available on Youtube. See videos of the following meetings:
May 2021 (June 1)
On December 9, 2019 the Planning Commission held a public hearing on applications for annexation and comprehensive plan amendment for 19 acres of property on Fern Ridge Road, between Foothills Church and the Boulders Mobile Home Park. The applicant had requested the City bring the property into the City Limits and change the Comprehensive Plan designation from Residential to Commercial. The applicant intended to construct a recreational vehicle park on the property. At the applicant's request, the Planning Commission continued the public hearing until January 27, 2020. After the December hearing, the applicant withdrew the application for a Comprehensive Plan Amendment. The application for annexation was forwarded to the City Council, who held a second public hearing on March 2, 2020. On March 2, the City Council continued the public hearing. The continuance of the public hearing remained unscheduled due to the large number of attendees at the hearings and ongoing the COVID-19 pandemic's impact on the City's ability to hold the hearing safely. Now that the pandemic appears to be waning, and in-person meetings have been resumed, the continuance has been tentatively scheduled for Monday, October 11. the hearing will be a hybrid in-person/virtual meeting so the public may participate in a variety of methods.
The public hearing originally scheduled for March 29 on a proposal for updating the City's Residential zoning has been postponed. For more information about the proposed changes see the Residential Zoning Update page.
COVID-19 Temporary Public Meeting Rules
Please note that due to the COVID-19 state of emergency, the public hearings will be held under temporary rules to avoid spread of disease.
Gene Jones had submitted applications for annexation and comprehensive plan amendment for 19.1 acres on the north side of Fern Ridge Road. The property is currently zoned Urban Transition by Marion County and designated Residential by the Stayton Comprehensive Plan. The applications requested it be brought into the City, have the comprehensive plan designation changed to Commercial, and have the Interchange Development Zone assigned to the property. The applicant has not submitted an application for development of the property but had submitted a conceptual plan for a recreational vehicle park. The City allows an application for annexation without a concurrent application for development, but requires that future development of the property substantially comply with the conceptual plan submitted.
The Planning Commission held a public hearing on the applications on December 9, 2019. At the request of the applicant, the hearing was continued until January 27, 2020.
On January 14, 2020, the applicant withdrew the application for a Comprehensive Plan amendment and submitted a revised conceptual plan, indicating his intention to develop a mobile home park.
Following the January 27, 2020 public hearing the Planning Commission made a recommendation to the City Council that the property be annexed into the City Limits and that Medium Density Residential Zoning be applied to the property.
The City Council held a second public hearing for the purpose of rendering a decision on the application for annexation and to decide which zoning to apply to the property in conformance with the Residential designation in the Comprehensive Plan. The City Council's public hearing was held on March 2, 2020. At that public hearing, the applicant requested the City Council assign High Density Residential zoning to the property to allow for the development of multi-family dwellings.
The City Council continued the public hearing, to allow the applicant to submit a conceptual plan. The conceptual plan for multi-family development was submitted to the City on March 12, 2020. The apartment concept plan is posted below. Due to the COVID-19 situation, the date of the continued public hearing had been uncertain. The continuance hearing has now been scheduled for Monday, October 11. A new notice will be sent to property owners within 300 feet of the subject property. The hearing will be a hybrid meeting with the public able to testify in person, through their computers, or by telephone. Anyone wishing to submit testimony on the application is encouraged to do so in writing by emailing the Planning Department (email@example.com).
The Planning Commission has initiated a review of the City’s residential zoning requirements and proposed substantial amendments to these requirements. Currently, the residential zoning in Stayton establishes minimum lot size and lot width requirements in each residential zone and establishes a maximum residential density standard for each zone. The proposed amendments would replace the minimum lot size-based regulations with density-based regulations, allowing a range of acceptable densities for each zone. There is no change in the maximum density allowed in the Low Density Residential (LD) and Medium Density Residential (MD) zones, however minimum density standards are established. Also, a maximum density standard is established in the High Density Residential (HD) zone, where there is none currently.
The Planning Commission has initiated these Code amendments in order to modernize the Code, to provide a greater degree of flexibility in the design of residential developments, to permit and encourage more affordable housing, to better meet the residential density targets of the Marion County comprehensive plan, and to bring the Code into compliance with recent changes to State Law. For more information about the proposed changes see the Residential Zoning Update page.
In summary, the proposed amendments would:
The link below provides the Sixth Draft of the proposed amendments as will be reviewed at the public hearing. A staff report and draft order will be posted once they are written. To learn more about the proposed amendments and to see the staff reports and presentations considered by the Planning Commission as they discussed the proposed amendments, see see the Residential Zoning Update page.
City of Stayton
362 N. 3rd Avenue
Stayton, OR 97383
City Hall Public Hours:
9:00 a.m. to 4:00 p.m.
Monday thru Friday
Staff Available via phone or email:
8:00 a.m. to 5:00 p.m.
Monday thru Friday
Stayton Police Department
386 N. Third Avenue
Stayton, OR 97383
For Emergencies dial 9-1-1
For non-emergencies, (503) 982-2340
Public Works Department
311 N. Third Avenue
Stayton, OR 97383
362 N. Third Avenue
Stayton, OR 97383
(503) 982-2340 (after-hours non-emergency)
Emergency Information Recorded Message