Planning Commission -
Agendas, Minutes and Public Hearing Notices
Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting.
Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.
The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.
The Planning Commission generally meets the last Monday of the month. The deadline for submitting applications for the October meeting is Friday, October 6.
The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know. Send us an email and we will add you to the distribution list. We promise your name and email address will stay secure.
Agendas for the most recent six months are available below. For older documents, please contact the Planning Department. Note there was no meeting in January. Usually, the entire packet will be posted, rather than just the agenda. Note that the packet files are large (about 5 Mb) and downloading may be quicker if you right click on the link below and "save target as."
This tab contains links to minutes from the past six months. For older documents, please contact the Planning Department.
On August 7, 2017, the City Council held a public hearing on a request to vacate the alley located between N Second Ave and N Third Ave, running from E Hollister St to E Pine St. The public hearing was closed but the record was kept open for the submission of additional written testimony. The City Council will consider the case at its September 18 meeting.
On September 25, the Planning Commission will hold a public hearing on the application for major modification to a previously approved site plan for the Stayton Veterinary Clinic at 181 E Hollister St. The original site plan included a 6-foot sight-obscuring fence along the north property line of 181 E Hollister St and 1308 N First Ave, adjacent to residential uses. The modification request is to not install portions of the fence.
The City Council has initiated the annexation of City-owned property at 2800 Kindle Way and a Comprehensive Plan Amendment and Zoning Map amendment for the City owned property at 2400 Kindle Way. The Planning Commission's hearing on these applications will be on September 25. The application includes the annexation of about 23 acres of land, changing the comprehensive plan designation for that property from Residential to Public, and assigning Public/Semi-Public zoning to the property, with a Natural Resource Overlay District applying along Mill Creek. In addition, the application includes a Comprehensive Plan Map amendment from Residential to Public for the 12 acres at 2400 Kindle Way. Due to a failure to provide timely notification to the State of Oregon of the public hearing, the hearing will be continued until the October 30 meeting. The applications will then be forwarded to the City Council, who will hold their own public hearing, in mid-November.
Caitlin Settgast has submitted a petition to vacate the alley between N Second Ave and N Third Ave, running from E Hollister St to E Pine St. There are no city-owned utilities in the alley and the only franchise utility in the alley is a residential service line for telephone service. The alley is maintained as lawn by the neighboring property owners.
The Planning Commission held a public hearing on June 26 and following the public hearing adopted an order recommending to the City Council that the alley be vacated. The City Council held a public hearing the proposed vacation on Monday, August 7. The staff report and draft ordinance for City Council consideration are posted below. The first consideration of the ordinance was approved on September 18. The ordinance will be presented at the October 2 meeting for a second consideration.
The Planning Commission has proposed amendments to the Land Use and Development Code that would allow one accessory dwelling unit to be constructed or placed on a lot with single family home. The proposed amendments establish a minimum size for the accessory unit of 250 square feet and a maximum size of 800 square feet. If an existing home is divided to created the accessory unit, the principal unit may not be reduced to less than 1,000 square feet. The proposed amendment would require that one of the units be owner occupied. One off-street parking space is required for the accessory unit.
The Planning Commission held a public hearing on the proposed amendments on July 31 and recommended to the City Council that the amendments be adopted. The City Council held a public hearing on August 22. Following the public hearing, the City Council voted 4-1 to approve the Ordinance enacting the amendments. Because the vote was not unanimous, the ordinance will be presented to the City Council for a second consideration at their September 18 meeting. The record for case has been closed and there will not be the opportunity for additional public input on this issue.
A copy of the proposed amendment may be found below, along with the staff report, a comment letter from the Oregon Dept of Land Conservation and Development, and a draft order for Planning Commission consideration.
Dark Horse Enterprises, LLC has submitted an application for major modification to its previously approved site plan for the Stayton Veterinary Clinic at 181 E Hollister St. The original plan approved in February 2016 included the installation of a 6-foot sight-obscuring fence along the north property line of both 181 E Hollister and 1308 N First Ave, adjacent to residential properties. The application modifies the plan by removing portions of the fence.
The Planning Commission's public hearing on the application will be on September 25.
The links below provide copies of the application, narrative and revised site plan. Copes of the staff report and draft order for consideration by the Planning Commission are also posted.
The City of Stayton has submitted concurrent applications for Annexation, Comprehensive Plan Map amendment and Zoning Map amendment. The Planning Commission's public hearing on the applications will be held on September 25.
The Annexation applications asks for 23 acres of City-owned land to be annexed into the City Limits. This is property the City purchased in January 2017 for future development of a park.
The Comprehensive Plan Map Amendment application requests that the Comprehensive Plan Map designation be changed from Residential to Public for approximately 35 acres of City-owned property, including the 23 acres to be annexed.
The Zoning Map Amendment application requests that the 23 acres of land to annexed be assigned Public/Semi-Public zoning and that the zoning of the 12 acres of land currently in the City be changed from Medium Density Residential to Public/Semi-Public. In addition the Natural Resource Overlay District will be applied to the land along Mill Creek.
Copies of the applications, maps showing the current and proposed comprehensive plan designation and zoning, the staff report and a draft Planning Commission order are posted below. Following the Planning Commission's public hearing, the applications will be forwarded to the City Council, who hold their own public hearing in mid-November.
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