Ralph Lewis, Chair Jackie Carmichael, Vice Chair Dixie Ellard
Heidi Hazel Richard Lewis Vacant, Student Position
Planning Commission - Agendas, Minutes and Public Hearing Notices
Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting.
Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.
The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.
The Planning Commission generally meets the last Monday of the month. The next meeting of the Planning Commission will be on November 30, 2020. The meeting will be held on an on-line platform. The details of how to attend and participate will be included in the agenda within the meeting packet below.
The deadline for submitting applications for the November meeting is Friday, November 6. The Planning Commission typically does not meet in December as the regular meeting night is always between Christmas and New Year. The deadline for submitting applications for the January meeting is Thursday, December 31.
The agenda for the November 30 meeting includes two public hearings and, if time allows, continued discussion of proposed amendments to the City's residential zoning. The public hearings will be on an application for a zone map amendment on W Ida St and on the adoption of an updated wastewater master plan. The Planning Commission has been discussing the residential zoning amendments since last fall.
The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know. Send us an email and we will add you to the distribution list. We promise your name and email address will stay secure.
Agendas for the most recent six months are available below. There was no meeting in May 2020. For older documents, please contact the Planning Department. Usually, the entire packet will be posted, rather than just the agenda. Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."
This tab contains links to minutes from the past six months. For older documents, please contact the Planning Department. Please note that there was no meeting in May.
On November 30, the Planning Commission will hold a public hearing on an application for Zone Map Amendment for a 8,115 square foot parcel at 977 W Ida St. The applicant has requested that the zoning for the property be changed from Low Density Residential to Medium Density Residential.
On November 30, the Planning Commission will hold a public hearing on the proposed adoption of an updated Wastewater Master Plan. The current Wastewater Master Plan was adopted in 2006. The adoption of a master plan is considered an amendment to the City's Comprehensive Plan. The draft Wastewater Master Plan is an assessment of the City's wastewater collection system and treatment plant, with projections of the improvements needed to accommodate the growth projected in the city over the next 20 years.
On December 9, 2019 the Planning Commission held a public hearing on applications for annexation and comprehensive plan amendment for 19 acres of property on Fern Ridge Road, between Foothills Church and the Boulders Mobile Home Park. The applicant had requested the City bring the property into the City Limits and change the Comprehensive Plan designation from Residential to Commercial. The applicant intended to construct a recreational vehicle park on the property. At the applicant's request, the Planning Commission continued the public hearing until January 27. After the December hearing, the applicant withdrew the application for a Comprehensive Plan Amendment. The application for annexation was forwarded to the City Council, who held a second public hearing on March 2. On March 2, the City Council continued the public hearing. The continuance of the public hearing remains unscheduled due to the COVID-19 emergency.
COVID-19 Temporary Public Meeting Rules
Please note that due to the COVID-19 state of emergency, the public hearings will be held under temporary rules to avoid spread of disease.
Gene Jones had submitted applications for annexation and comprehensive plan amendment for 19.1 acres on the north side of Fern Ridge Road. The property is currently zoned Urban Transition by Marion County and designated Residential by the Stayton Comprehensive Plan. The applications requested it be brought into the City, have the comprehensive plan designation changed to Commercial, and have the Interchange Development Zone assigned to the property. The applicant has not submitted an application for development of the property but had submitted a conceptual plan for a recreational vehicle park. The City allows an application for annexation without a concurrent application for development, but requires that future development of the property substantially comply with the conceptual plan submitted.
The Planning Commission held a public hearing on the applications on December 9. At the request of the applicant, the hearing was continued until January 27.
On January 14, the applicant withdrew the application for a Comprehensive Plan amendment and submitted a revised conceptual plan, indicating his intention to develop a mobile home park.
Following the January 27 public hearing the Planning Commission made a recommendation to the City Council that the property be annexed into the City Limits and that Medium Density Residential Zoning be applied to the property.
The City Council held a second public hearing for the purpose of rendering a decision on the application for annexation and to decide which zoning to apply to the property in conformance with the Residential designation in the Comprehensive Plan. The City Council's public hearing was held on March 2. At that public hearing, the applicant requested the City Council assign High Density Residential zoning to the property to allow for the development of multi-family dwellings.
The City Council continued the public hearing, to allow the applicant to submit a conceptual plan. The conceptual plan for multi-family development was submitted to the City on March 12. The apartment concept plan is posted below. Due to the COVID-19 situation, the date of the continued public hearing is uncertain. This page will be updated once the hearing is scheduled and those property owners within 300 feet will receive a new notice. It is likely the hearing will be held on-line with the public able to testify through their computers or telephones. Anyone wishing to submit testimony on the application is encouraged to do so in writing by emailing the Planning Department (firstname.lastname@example.org).
On November 30, the Planning Commission will hold a public hearing on an application submitted by Andrew and Lily Westlund for a Zone Map amendment for the property at 977 W Ida St. The application requests the zoning of this 8,115 square foot property be changed from Low Density Residential to Medium Density Residential. The Zone Map amendment would allow the construction of a duplex on the property.
The links below provide the application submitted by the applicant, the applicant's narrative, a map showing the current zoning of surrounding properties, and the Transportation Planning Rule analysis provided with the application. The City's transportation planning consultant's review comments, the staff report, and the draft order presented to the Planning Commission are also posted.
The Planning Commission will be making a recommendation to the City Council, who will be holding a second public hearing prior to making a final decision on the application. That hearing is likely to be held on January 4, 2021. The staff report for the City Council hearing and a draft ordinance for consideration by the City Council will be posted in mid-December.
On November 30, the Planning Commission will hold a public hearing on the proposed adoption of an updated Wastewater Facilities Planning Study. The current Wastewater Master Plan was adopted in 2006. The adoption of a master plan is considered an amendment to the City's Comprehensive Plan
The draft Wastewater Facilities Planning Study was prepared with the assistance from a Technical Advisory Committee made up of City Staff, the City Engineer, representation from the City of Sublimity, and the Oregon Department of Environmental Quality, and from a Citizen's Advisory Committee made up representatives from the City Council, Planning Commission, and from Sublimity.
The Wastewater Facilities Planning Study is an examination of the current wastewater collection and treatment system, an analysis of existing deficiencies, and a discussion of future improvements needed to adequately serve the growth projected during the coming twenty years.
The links below include the draft Facilities Studies and eight appendices. Also included are text amendments to the Comprehensive Plan's summary description of the sewer system. Finally, the staff report and the draft order for consideration by the Planning Commission are posted.
The Planning Commission will be making a recommendation to the City Council regarding the Facilities Study and the Comprehensive Plan text amendment. The City Council will hold their own public hearing, most likely in January, prior to considering adoption of the Facilities Study and the Plan amendment.
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