Ralph Lewis, Chair Jackie Carmichael, Vice Chair Dixie Ellard
Heidi Hazel Richard Lewis Vacant, Student Position
Planning Commission - Agendas, Minutes and Public Hearing Notices
Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting.
Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.
The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.
The Planning Commission generally meets the last Monday of the month. The next meeting of the Planning Commission will be on April 27, 2020. Due to the public health advisories associated with the COVID-19 situation, the April 27 Planning Commission meeting will be held on an on-line platform. The details of how to attend and participate will be posted once they are developed.
The deadline for submitting applications for the May meeting is Friday, May 1.
The tentative agenda for the April 27 meeting includes a public hearing on a request to remove a condition of approval on a previously approved partition application and continued discussion of possible Code amendments relative to residential zoning.
The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know. Send us an email and we will add you to the distribution list. We promise your name and email address will stay secure.
Agendas for the most recent six months are available below. For older documents, please contact the Planning Department. Usually, the entire packet will be posted, rather than just the agenda. Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."
This tab contains links to minutes from the past six months. For older documents, please contact the Planning Department.
On December 9 the Planning Commission held a public hearing on applications for annexation and comprehensive plan amendment for 18 acres of property on Fern Ridge Road, between Foothills Church and the Boulders Mobile Home Park. The applicant has requested the City bring the property into the City Limits and change the Comprehensive Plan designation from Residential to Commercial. The applicant intends to construct a recreational vehicle park on the property. At the applicant's request, the Planning Commission continued the public hearing until January 27. Since the December hearing, the applicant has withdrawn the application for a Comprehensive Plan Amendment. The application for annexation was forwarded to the City Council, who held a second public hearing on March 2. On March 2, the City Council continued the public hearing. The continuance of the public hearing remains unscheduled due to the COVID-19 emergency, but is likely to be held in May.
On Monday, April 27, the Planning Commission will hold a public hearing on a request by Roger Roberts to remove a condition on their previous approval of a modification to the Roberts Industrial Park subdivision.
On Monday, April 27, the Planning Commission will hold a public hearing on an application from the North Santiam School District to approve a two-parcel partitioning of a parcel of land in the 400 block of N Evergreen Ave.
COVID-19 Temporary Public Meeting Rules
Please note that due to the COVID-19 state of emergency, the April 27 public hearings will be held under temporary rules to avoid spread of disease.
Gene Jones had submitted applications for annexation and comprehensive plan amendment for 19.1 acres on the north side of Fern Ridge Road. The property is currently zoned Urban Transition by Marion County and designated Residential by the Stayton Comprehensive Plan. The applications requested it be brought into the City, have the comprehensive plan designation changed to Commercial, and have the Interchange Development Zone assigned to the property. The applicant has not submitted an application for development of the property but had submitted a conceptual plan for a recreational vehicle park. The City allows an application for annexation without a concurrent application for development, but requires that future development of the property substantially comply with the conceptual plan submitted.
The Planning Commission held a public hearing on the applications on December 9. At the request of the applicant, the hearing was continued until January 27.
On January 14, the applicant withdrew the application for a Comprehensive Plan amendment and submitted a revised conceptual plan, indicating his intention to develop a mobile home park.
Following the January 27 public hearing the Planning Commission made a recommendation to the City Council that the property be annexed into the City Limits and that Medium Density Residential Zoning be applied to the property.
The City Council held a second public hearing for the purpose of rendering a decision on the application for annexation and to decide which zoning to apply to the property in conformance with the Residential designation in the Comprehensive Plan. The City Council's public hearing was held on March 2. At that public hearing, the applicant requested the City Council assign High Density Residential zoning to the property to allow for the development of multi-family dwellings.
The City Council continued the public hearing, to allow the applicant to submit a conceptual plan. The conceptual plan for multi-family development was submitted to the City on March 12. The apartment concept plan is posted below. Due to the COVID-19 situation, the date of the continued public hearing is uncertain. It is likely to be in May, but not yet scheduled. This page will be updated once the hearing is scheduled and those property owners within 300 feet will receive a new notice. It is likely the hearing will be held on-line with the public able to testify through their computers or telephones. Anyone wishing to submit testimony on the application is encouraged to do so in writing by emailing the Planning Department (firstname.lastname@example.org).
In 2018 the Planning Commission approved a modification of the Roberts Industrial Park to adjust the lot lines for Lot 7 and Lot 8 to include additional property not previously in the subdivision. At that time the Planning Commission imposed a condition on the approval that the amended plat show easements for the City's utility pipes on the south side of the Salem Ditch. The applicant is now requesting that condition be removed, stating he has attempted to obtain those easements and the property owner is unwilling.
The Planning Commission will hold a public hearing on the request to remove the condition of approval on Monday, April 27. A copy of the application for Minor Modification and the applicant's narrative are posted below. The staff report and draft order will be posted once they are prepared, no later than seven days before the hearing.
The North Santiam School District 29J has submitted an application to partition a vacant parcel of land on N Evergreen Ave into two parcels, for the future construction of a detached single family dwelling on each.
The Planning Commission will hold a public hearing on the application on Monday, April 27. A copy of the application, the applicant's narrative, and the proposed partition plat are posted below. The staff report and draft order will be posted once they are prepared, no later than seven days before the hearing.
Please note that due to the COVID-19 state of emergency, the April 27 public hearing will be held under temporary rules to avoid spread of disease. The Planning Commissioners will be participating remotely over the internet. The audience and other participants will be able to watch the proceedings at https://youtu.be/C67idmfeHf8 . Those wishing to submit testimony are encouraged to do so in by email or by phone. Contact the Planning & Development Director for details on how to participate.
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