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362 N. Third Avenue
Stayton, OR 97383
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Planning Commissioners

Ralph Lewis, Chair                   Jackie Carmichael, Vice Chair                   Dixie Ellard

Heidi Hazel                              Richard Lewis                                           Vacant, Student Position

  

Planning Commission - Agendas, Minutes and Public Hearing Notices

Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting. 

 

Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.

 

The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.

The Planning Commission generally meets the last Monday of the month.  Due to a lack of agenda items, the July meeting is cancelled.  The next meeting of the Planning Commission will be on August 31, 2020.  The meeting will be held on an on-line platform.  The details of how to attend and participate will be included in the agenda within the meeting packet below.

 

The deadline for submitting applications for the August meeting is Friday, August 7.  

 

The agenda for the August 31 meeting has not been determined and will depend on applications that are submitted.

 

The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know.  Send us an email and we will add you to the distribution list.  We promise your name and email address will stay secure.

 

Agendas for the most recent six months are available below.  There was no meeting in March or May 2020.  For older documents, please contact the Planning Department.  Usually, the entire packet will be posted, rather than just the agenda.  Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."

 

More information on each item on the agenda may be found at the Public Hearing Notices tab above.

This tab contains links to minutes from the past six months.  For older documents, please contact the Planning Department.  Please note that there was no meeting in March or May.

 
Public Hearing Notices
 
Notices of upcoming land use public hearings before the Planning Commission or City Council can be found below. 

 

 
When feasible, copies of the application and plans will also be posted, along with the staff report and staff's proposed decision, known as a draft order.  Click on the links at the bottom of the page to learn more about each of the following issues.

 

 
More information on each item on the Planning Commission or City Council agenda is provided in the tabs at the bottom of this page.

 

On December 9 the Planning Commission held a public hearing on applications for annexation and comprehensive plan amendment for 19 acres of property on Fern Ridge Road, between Foothills Church and the Boulders Mobile Home Park.  The applicant had requested the City bring the property into the City Limits and change the Comprehensive Plan designation from Residential to Commercial.  The applicant intended to construct a recreational vehicle park on the property.  At the applicant's request, the Planning Commission continued the public hearing until January 27.  Since the December hearing, the applicant has withdrawn the application for a Comprehensive Plan Amendment.  The application for annexation was forwarded to the City Council, who held a second public hearing on March 2.  On March 2, the City Council continued the public hearing.  The continuance of the public hearing remains unscheduled due to the COVID-19 emergency.

 

On Monday, July 20, the City Council will hold a public hearing on a request by Stealth Development LLC on concurrent applications for annexation of 9.6 acres of land at the northwest corner of Shaff Road and Golf Club Road; to partition the property into a 4.4 acre parcel and a 5.2 acre parcel; and for a Comprehensive Plan Map amendment for the 5.2 acre parcel from Commercial to Residential.  The application requests the City assign Commercial General zoning to the Commercial portion of the property and High Density Residential to the Residential portion of the property.

 

COVID-19 Temporary Public Meeting Rules


Please note that due to the COVID-19 state of emergency, the public hearings will be held under temporary rules to avoid spread of disease.


  • The City Council and the Planning Commissioners will be participating remotely over the internet.  The audience and other participants will be able to watch the City Council's July 20 proceedings at https://youtu.be/lP2rQ79AzgE.


  • Those wishing to submit testimony are encouraged to do so in by email or by phone.  Contact the Planning & Development Director for details on how to participate.

Gene Jones had submitted applications for annexation and comprehensive plan amendment for 19.1 acres on the north side of Fern Ridge Road.  The property is currently zoned Urban Transition by Marion County and designated Residential by the Stayton Comprehensive Plan.  The applications requested it be brought into the City, have the comprehensive plan designation changed to Commercial, and have the Interchange Development Zone assigned to the property.  The applicant has not submitted an application for development of the property but had submitted a conceptual plan for a recreational vehicle park.  The City allows an application for annexation without a concurrent application for development, but requires that future development of the property substantially comply with the conceptual plan submitted.

 

The Planning Commission held a public hearing on the applications on December 9.  At the request of the applicant, the hearing was continued until January 27. 

 

On January 14, the applicant withdrew the application for a Comprehensive Plan amendment and submitted a revised conceptual plan, indicating his intention to develop a mobile home park.

 

Following the January 27 public hearing the Planning Commission made a recommendation to the City Council that the property be annexed into the City Limits and that Medium Density Residential Zoning be applied to the property.

 

The City Council held a second public hearing for the purpose of rendering a decision on the application for annexation and to decide which zoning to apply to the property in conformance with the Residential designation in the Comprehensive Plan.  The City Council's public hearing was held on March 2.  At that public hearing, the applicant requested the City Council assign High Density Residential zoning to the property to allow for the development of multi-family dwellings.

 

The City Council continued the public hearing, to allow the applicant to submit a conceptual plan.  The conceptual plan for multi-family development was submitted to the City on March 12.  The apartment concept plan is posted below. Due to the COVID-19 situation, the date of the continued public hearing is uncertain.  This page will be updated once the hearing is scheduled and those property owners within 300 feet will receive a new notice.  It is likely the hearing will be held on-line with the public able to testify through their computers or telephones.  Anyone wishing to submit testimony on the application is encouraged to do so in writing by emailing the Planning Department (dfleishman@ci.stayton.or.us).

 

Copies of the applications and the supplementary information submitted by the applicant have been posted below.  Also posted are the review comments from the City Engineer, Kittelson and Associates, Marion County Public Works, the staff report, and the order from the Planning Commission.   Comments received from the Fair Housing Council of Oregon and Housing Land Advocates are also posted below.   A staff report and draft ordinance for the March 2 hearing are included below.  The latest conceptual plan will be posted once it is submitted by the applicant.  The Staff Report to the City Council and a draft ordinance will be posted once they are finalized for presentation to the City Council.
Stealth Development, LLC has submitted concurrent applications for annexation into the City Limits of 9.6 acres of land at the northwest corner of Shaff Road and Golf Club Road; for partitioning the property into a 4.4 acre parcel and a 5.2 acre parcel; and for a Comprehensive Plan Map amendment for the 5.2 acre parcel from Commercial to Residential.  The application requests the City assign Commercial General zoning to the Commercial portion of the property and High Density Residential to the Residential portion of the property.  The applicant has not submitted an application for development of the property but had submitted a conceptual plan for future development of multi-family dwellings on the residential portion of the property and undesignated commercial development on the remainder of the property.  The City allows an application for annexation without a concurrent application for development, but requires that future development of the property substantially comply with the conceptual plan submitted.

 

The Planning Commission held a public hearing on the applications on June 29.  A copy of the applications and other materials submitted by the applicant are posted below.  Review comments received from the City's transportation planning consultant, the City Engineer, and Marion County Public Works are also posted below.  The staff report and draft order for consideration by the Planning Commission have been posted.  Review comments from the Fair Housing Council of Oregon, a supplementary staff report and a revised draft order have also been posted.

 

Following their public hearing, the Planning Commission voted to recommend approval of the applications for annexation and comprehensive plan amendment, and voted to approve the application for partitioning, contingent upon the success approval of the other applications by the City Council.  The Planning Commission approved the revised draft order as presented.

 

The City Council will hold a second public hearing on July 20 on the applications for annexation and Comprehensive Plan amendment.  The City Council staff report and a draft ordinance will be posted below once they are written, no less than seven days before the hearing.

 

Please note that due to the COVID-19 state of emergency, the July 20 public hearing will be held under temporary rules to avoid the spread of disease.  The City Council will be participating remotely over the internet.  The audience and other participants will be able to watch the proceedings at https://youtu.be/lP2rQ79AzgE.  Those wishing to submit testimony are encouraged to do so by email or by phone.  Contact the Planning & Development Director for details on how to participate.

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