Planning Commission -
Agendas, Minutes and Public Hearing Notices
Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting.
Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.
The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.
The Planning Commission generally meets the last Monday of the month. The deadline for submitting applications for the August meeting is Friday, August 3.
The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know. Send us an email and we will add you to the distribution list. We promise your name and email address will stay secure.
Agendas for the most recent six months are available below. There was no meeting in December. For older documents, please contact the Planning Department. Usually, the entire packet will be posted, rather than just the agenda. Note that the packet files are large (about 5 Mb) and downloading may be quicker if you right click on the link below and "save target as."
This tab contains links to minutes from the past six months. For older documents, please contact the Planning Department.
The Planning Commission's completed its deliberations on the proposed Comprehensive Plan Map and Zoning Map amendments at their June 25 meeting and forwarded a revised proposal to the City Council with a recommendation for adoption. The City Council held their public hearing, on July 16. Following the public hearing the City Council voted to table action on the item until their September 17 meeting.
The Planning Commission will hold a public hearing on Monday, July 30 on concurrent applications for annexation and preliminary subdivision approval for a parcel of land on E Virginia St. Read more at the tab at the bottom of the page.
The Planning Commission will hold a public hearing on Monday, July 30 on a proposed amendment to Land Use and Development Code that would allow temporary signs in the Public/Semi-Public Zone to be located in the street right of way, when the right of way exceeds 60 feet in width and the their is a planting strip exceeding 5 feet in width between the curb and sidewalk.
The Planning Commission will hold a public hearing on Monday, July 30 on an application for a variance to the fence standards at 1055 Orchard Ct. Read more at the tab at the bottom of the page.
The Planning Commission has initiated legislative amendments to the Comprehensive Plan Map and the Official Zoning Map. These amendments affect areas with existing single family dwellings that are zoned commercial or industrial. The intent of the amendments is to reduce the number of nonconforming uses and have the zoning better reflect the existing development patterns. These are areas that have been in residential uses since they were developed, but have been zoned commercial or industrial since the late 1970s.
There are three areas that the Planning Commission has proposed changing the Comprehensive Plan designation from commercial or industrial to residential and proposed changing the Zoning Map from commercial or industrial to a residential zone. The maps at the bottom of the page, show these area.
The first area is along W Washington St and N Birch Ave. West of the Stayton Plaza shopping center and the Mary Artz bookkeeping office, all of W Washington is in residential use except for Stayton Dry Cleaning and Russ Strohmeyer’s photography studio. The west side of N Birch Ave is zoned Commercial General, but the entire block is in residential use. There are a total of 16 single family detached dwellings in this area. The proposed amendment would change all of N Birch into the Low Density Residential Zone, as the west side of the street currently is, the north side of W Washington into the LD zone, from the dentist office to the MD zone at N Douglas Ave, and the south side W Washington into in the MD zone from the Mary Artz bookkeeping office to the existing MD zoning. This proposal would convert 3.67 acres from Commercial General to LD and 1.46 acres from CG to MD. In addition, there would the conversion of 0.23 acres from Commercial Retail to LD and 0.27 acres from CR to MD. While this amendment would make 16 homes conforming uses, it should be noted that two existing businesses would become nonconforming.
The second area is along W Washington St and N Noble Ave. On the north side of W Washington St, south of the Salem Ditch, there are seven single family homes on five tax parcels, zoned Light Industrial. These parcels range in size from 6,000 square feet to 2 acres, though two of the parcels extend on both sides of the Salem Ditch. On the south side of W Washington, between Myrtle and Noble, there are four single family dwellings in the CG zone. The proposed amendment is to place the properties on the north side of W Washington, the two properties on the west side of N Myrtle, and the two properties on the east side of N Noble in the LD zone and the properties on the west side of N Noble and east side of N Oak Ave be placed in the MD zone. This proposal would convert 2.44 acres from Light Industrial to LD and 1.40 acres from CG to LD. In addition, there would the conversion of 1.86 acres from CG to MD.
The third area is along N Second Ave and N Third Ave between the Stayton Elementary School and E Cedar St. The seven block area includes 32 single family dwellings and just two businesses. There is also a storage building that is that is not used commercially. The proposed amendment would change the designation of 8.03 acres from Commercial to Residential and change the zoning of the same area of land from Commercial General to Medium Density Residential. The new veterinary clinic at the northwest corner of N Second and E Hollister and the pet supply warehouse at the southwest corner of N Second and E Cedar would remain in the Commercial General Zone.
The staff report for the May public hearing is also posted at the bottom of the page.
Following the May public hearing the Planning Commission voted to change the proposed amendments and to continue their deliberations at the June 25 meeting. At the June 25 meeting the Planning Commission made further changes to the proposed amendments and forwarded the revised amendments to the City Council with a recommendation they be adopted.
The City Council's public hearing is scheduled for July 16. The links at the bottom of the page provide the executed order of approval from the Planning Commission, maps showing the revised proposed map amendments, the staff report to the City Council and the draft ordinance for Council consideration.
Coe Construction Co is the owner of a 1.1 acre parcel of land on E Virginia St. The property is mostly in the City Limits, but a portion is not yet annexed. Coe Construction has submitted concurrent applications for annexation of approximately 11,000 square feet of land into the City and for preliminary approval to subdivide the property into four lots. Development of the subdivision will include construction of over 200 feet of E Virginia St and an intersection with N Tenth Ave.
The Planning Commission's public hearing on the two applications will be on Monday, July 30.
The links at the below provide the applications forms, the legal description and map of the land to be annexed, the preliminary subdivision plan and the stormwater report submitted with the application for subdivision. The staff report and a draft order will be posted, once they are written, no later than seven days before the public hearing.
Zachary Goodman has submitted an application for a variance to allow the erection of a fence within 10 feet of the front lot line that is not 50% open at 1055 Orchard Ct. The Code requires that within 10 feet of a front lot line any portion of a fence that is taller than 24 inches in height be at least 50% open.
Stayton Business Center LLC owns three tax parcels at the southwest corner of Wilco Rd and Shaff Rd. The property is zoned Commercial Retail. There is no record of the three tax parcels having been legally created. The application is to partition the property into three parcels.
The proposed parcel at the corner will be 1.8 acres in area. The middle parcel will be 1.8 acres in area. the southerly parcel will be 3.4 acres in area.
The Planning Commission will be holding a public hearing on the application for partitioning on July 30. The links below provide the application and the preliminary partition plan. The staff report and the draft order will be posted once they are written, no later than seven days in advance of the hearing.
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