Ralph Lewis, Chair Jackie Carmichael, Vice Chair Dixie Ellard
Heidi Hazel Richard Lewis Vacant, Student Position
Planning Commission - Agendas, Minutes and Public Hearing Notices
Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting.
Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.
The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.
The Planning Commission generally meets the last Monday of the month. The next meeting of the Planning Commission will be on January 27, 2020. The deadline for submitting applications for the January meeting is Friday, January 3.
The agenda for the January 27 meeting includes a continuation of the public hearing on applications for annexation and comprehensive plan amendment for property on Fern Ridge Rd and continued discussion of possible Code amendments relative to residential zoning.
The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know. Send us an email and we will add you to the distribution list. We promise your name and email address will stay secure.
Agendas for the most recent six months are available below. For older documents, please contact the Planning Department. Usually, the entire packet will be posted, rather than just the agenda. Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."
This tab contains links to minutes from the past six months. For older documents, please contact the Planning Department.
On December 9, the Planning Commission held a public hearing on a City-initiated proposal to vacate the remaining portion of the alley between N Second Ave and N Third Ave, north of E Hollister St. The City Council's public hearing on the proposed amendments will be on Tuesday, January 21.
On December 9 the Planning Commission held a public hearing on applications for annexation and comprehensive plan amendment for 18 acres of property on Fern Ridge Road, between Foothills Church and the Boulders Mobile Home Park. The applicant has requested the City bring the property into the City Limits and change the Comprehensive Plan designation from Residential to Commercial. The applicant intends to construct a recreational vehicle park on the property. At the applicant's request, the Planning Commission continued the public hearing until Monday, January 27, 2020. Since the December hearing, the applicant has withdrawn the application for a Comprehensive Plan Amendment.
Gene Jones has submitted applications for annexation and comprehensive plan amendment for 19.1 acres on the north side of Fern Ridge Road. The property is currently zoned Urban Transition by Marion County and designated Residential by the Stayton Comprehensive Plan. The applications request it be brought into the City, have the comprehensive plan designation changed to Commercial, and have the Interchange Development Zone assigned to the property. The applicant has not submitted an application for development of the property but has submitted a conceptual plan for a recreational vehicle park. The City allows an application for annexation without a concurrent application for development, but requires that future development of the property substantially comply with the conceptual plan submitted.
The Planning Commission held a public hearing on the applications on December 9. At the request of the applicant, the hearing was continued until Monday, January 27.
On January 14, the applicant withdrew the application for a Comprehensive Plan amendment and submitted a revised conceptual plan, indicating his intention to develop a mobile home park.
Following the public hearing the Planning Commission will make a recommendation to the City Council, who will hold a second public hearing and render a decision on the application for annexation.
At the request of Revitalize Downtown Stayton, the Planning Commission is considering the adoption of a design overlay zone for the east side of N First Ave, between E Washington St and the Stayton Power Canal. The Stayton Downtown Transportation and Revitalization Plan, adopted in 2007, calls for design standards along this section of N First Ave.
The proposed amendments would establish an overlay district. The overlay district would not affect the uses permitted, but only establish design standards impacting building architecture, color, and landscaping.
The Planning Commission will be held a public hearing on the proposed standards on October 28. Following the public hearing,the Planning Commission made a slight change to the area to be covered by the overlay district, removing property to the north of W Washington St, and forward the amendments to the City Council. The City Council will hold a public hearing on the proposed amendments on Monday, January 6.
At the request of the owners of adjacent property, on November 4, 2019, the City Council adopted Resolution 998 initiating the process to vacate the remaining portion of the alley between N Second Ave and N Third Ave, running north from E Hollister St.
A majority of the alley was vacated in 2017 upon the application of one of the other adjacent property owners. The entire alley was not vacated at that time because written consent was not received from one of the adjacent owners. Under state law, that consent is not necessary if the City initiates the vacation.
The Planning Commission held a public hearing on the proposal on December 9 and has recommended that the City Council vacate the remaining portion of the alley.
The City Council's public hearing will be held on Tuesday, January 21. A copy of Resolution 998, the staff reports to the Planning Commission and the City Council and the draft ordinance vacating the alley may be reviewed by clicking on the links below.
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