Ralph Lewis, Chair Jackie Carmichael, Vice Chair Dixie Ellard
Heidi Hazel Richard Lewis Vacant, Student Position
Planning Commission - Agendas, Minutes and Public Hearing Notices
Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting.
Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.
The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.
The Planning Commission generally meets the last Monday of the month. The next meeting of the Planning Commission will be on September 28, 2020. The meeting will be held on an on-line platform. The details of how to attend and participate will be included in the agenda within the meeting packet below.
The deadline for submitting applications for the October meeting is Friday, October 2. The deadline for submitting applications for the November meeting will be Friday, November 6.
The agenda for the September 28 meeting includes continued discussion of proposed amendments to the City's residential zoning. The Planning Commission had been discussing these possible amendments last fall and winter and the discussion was put on hold due to the disruption caused by COVID-19 and moving to remote meetings. The Planning Commission again picked up their review of the possible amendments at the July and August meetings. The Commission requested some changes to the last draft for consideration at the September meeting.
The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know. Send us an email and we will add you to the distribution list. We promise your name and email address will stay secure.
Agendas for the most recent six months are available below. There was no meeting in March or May 2020. For older documents, please contact the Planning Department. Usually, the entire packet will be posted, rather than just the agenda. Note that the packet files may be large and downloading may be quicker if you right click on the link below and "save target as."
This tab contains links to minutes from the past six months. For older documents, please contact the Planning Department. Please note that there was no meeting in March or May.
On December 9 the Planning Commission held a public hearing on applications for annexation and comprehensive plan amendment for 19 acres of property on Fern Ridge Road, between Foothills Church and the Boulders Mobile Home Park. The applicant had requested the City bring the property into the City Limits and change the Comprehensive Plan designation from Residential to Commercial. The applicant intended to construct a recreational vehicle park on the property. At the applicant's request, the Planning Commission continued the public hearing until January 27. Since the December hearing, the applicant has withdrawn the application for a Comprehensive Plan Amendment. The application for annexation was forwarded to the City Council, who held a second public hearing on March 2. On March 2, the City Council continued the public hearing. The continuance of the public hearing remains unscheduled due to the COVID-19 emergency.
COVID-19 Temporary Public Meeting Rules
Please note that due to the COVID-19 state of emergency, the public hearings will be held under temporary rules to avoid spread of disease.
Gene Jones had submitted applications for annexation and comprehensive plan amendment for 19.1 acres on the north side of Fern Ridge Road. The property is currently zoned Urban Transition by Marion County and designated Residential by the Stayton Comprehensive Plan. The applications requested it be brought into the City, have the comprehensive plan designation changed to Commercial, and have the Interchange Development Zone assigned to the property. The applicant has not submitted an application for development of the property but had submitted a conceptual plan for a recreational vehicle park. The City allows an application for annexation without a concurrent application for development, but requires that future development of the property substantially comply with the conceptual plan submitted.
The Planning Commission held a public hearing on the applications on December 9. At the request of the applicant, the hearing was continued until January 27.
On January 14, the applicant withdrew the application for a Comprehensive Plan amendment and submitted a revised conceptual plan, indicating his intention to develop a mobile home park.
Following the January 27 public hearing the Planning Commission made a recommendation to the City Council that the property be annexed into the City Limits and that Medium Density Residential Zoning be applied to the property.
The City Council held a second public hearing for the purpose of rendering a decision on the application for annexation and to decide which zoning to apply to the property in conformance with the Residential designation in the Comprehensive Plan. The City Council's public hearing was held on March 2. At that public hearing, the applicant requested the City Council assign High Density Residential zoning to the property to allow for the development of multi-family dwellings.
The City Council continued the public hearing, to allow the applicant to submit a conceptual plan. The conceptual plan for multi-family development was submitted to the City on March 12. The apartment concept plan is posted below. Due to the COVID-19 situation, the date of the continued public hearing is uncertain. This page will be updated once the hearing is scheduled and those property owners within 300 feet will receive a new notice. It is likely the hearing will be held on-line with the public able to testify through their computers or telephones. Anyone wishing to submit testimony on the application is encouraged to do so in writing by emailing the Planning Department (firstname.lastname@example.org).
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