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Stayton, OR 97383
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Planning Commission -

Agendas, Minutes and Public Hearing Notices

Agendas for Planning Commission meetings are posted here as soon as they are prepared, generally, the Monday before the Commission meeting. 


Minutes are posted here once they have been approved by the Planning Commission, generally the month after the meeting occurs.


The third tab below provides notice of upcoming public hearings before the Planning Commission and City Council and provides access to materials associated with that public hearing.

The Planning Commission generally meets the last Monday of the month.   The deadline for submitting applications for the August meeting is Friday, August 4. 


The Planning Department sends out an email with the Planning Commission agenda on a monthly basis. If you would like to receive the agenda delivered to your in-box, let us know.  Send us an email and we will add you to the distribution list.  We promise your name and email address will stay secure.


Agendas for the most recent six months are available below.   For older documents, please contact the Planning Department.  Note there was no meeting in January.  Usually, the entire packet will be posted, rather than just the agenda.  Note that the packet files are large (about 5 Mb) and downloading may be quicker if you right click on the link below and "save target as."


More information on each item on the agenda may be found at the Public Hearing Notices tab above.

This tab contains links to minutes from the past six months.  For older documents, please contact the Planning Department.

Public Hearing Notices
Notices of upcoming land use public hearings before the Planning Commission or City Council can be found below.  Click here to learn more about how you can participate.
When feasible, copies of the application and plans will also be posted, along with the staff report and staff's proposed decision, known as a draft order.  Click on the links at the bottom of the page to learn more about each of the following issues.
More information on each item on the Planning Commission or City Council agenda is provided in the tabs at the bottom of this page.


On July 31, 2017, the Planning Commission will hold a public hearing on proposed Code amendments that will allow one accessory dwelling unit on a lot with a single family dwelling.  The proposed amendments would establish minimum and maximum floor area requirements for the accessory unit, would require at least one of the dwellings be owner occupied and would require an off-street parking space for the accessory unit.


On August 7, 2017, the City Council will hold a public hearing on a request to vacate the alley located between N Second Ave and N Third Ave, running from E Hollister St to E Pine St.


Hayden Homes has submitted an application for the preliminary approval of the subdivision of approximately 13 acres into 51 single family lots.  The property is located at 1103 Shaff Road and is zoned Medium Density Residential.


The links below provide the application materials submitted by the applicant, review memos from the City's consultants and other organizations, staff report, draft order presented to the Planning Commission for their February public hearing.


Also provided below is the addendum to the Transportation Impact Analysis, submitted on February 27.


At the February meeting, the Planning Commission closed the public hearing but kept the record open for submission of written testimony regarding traffic issues.  Posted below are copies of the information submitted to the Planning Commission, including email correspondence from the City's traffic engineering consultant, emails, from neighbors, and a letter from Marion County Public Works.


At the bottom of the list below is the staff report for the March Planning Commission meeting and to options for a revised draft order for consideration by the Planning Commission.  The Draft Orders are highlighted to show the changes from the draft order presented at the February public hearing.


On April 25, the applicant filed an appeal of the Planning Commission's decision.  That appeal was presented to the City Council at their May 15 meeting.  The City Council accepted the appeal and schedule a public hearing for June 19.  The appeal filed by the applicant and the staff report to the City Council on the appeal have also been posted below.  Correspondence from the applicant's attorney and from Marion County Public Works as well as a diagram showing proposed Shaff Road improvements are posted below.  Finally, the staff report for the City Council's public hearing and the recommended draft order for consideration by the City Council are posted.



Caitlin Settgast has submitted a petition to vacate the alley between N Second Ave and N Third Ave, running from E Hollister St to E Pine St.  There are no city-owned utilities in the alley and the only franchise utility in the alley is a residential service line for telephone service.  The alley is maintained as lawn by the neighboring property owners.


The Planning Commission held a public hearing on June 26 and following the public hearing adopted an order recommending to the City Council that the alley be vacated.  The City Council will hold a public hearing the proposed vacation on Monday, August 7.  The staff report and draft ordinance for City Council consideration will be posted once they are written, no less than seven days before the public hearing


The Planning Commission has proposed amendments to the Land Use and Development Code that would allow one accessory dwelling unit to be constructed or placed on a lot with single family home.  The proposed amendments establish a minimum size for the accessory unit of 250 square feet and a maximum size of 800 square feet.  If an existing home is divided to created the accessory unit, the principal unit may not be reduced to less than 1,000 square feet.  The proposed amendment would require that one of the units be owner occupied.  One off-street parking space is required for the accessory unit.


The Planning Commission will hold a public hearing on the proposed amendments on July 31.  A copy of the proposed amendment may be found below, along with the staff report, a comment letter from the Oregon Dept of Land Conservation and Development, and a draft order for Planning Commission consideration.

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